Salesforce
$25-300/user/moWaste signal
paying for seats nobody logs into
Compare: HubSpot, Pipedrive, Zoho CRM
30 TOOLS · 8 CATEGORIES · RENEWAL & CANCELLATION INTENT
SaaS cost, cancellation and alternative guides
Check what a tool typically costs, where cancellation or replacement gets painful, which alternatives belong on the pricing shortlist, and the usage pattern that can turn a useful subscription into waste.
Best SaaS spend management tools · Wasted spend calculator
Pricing snapshot: vendor prices and terms move. Treat every range as a budgeting reference, then verify the current plan, contract, seat count, usage charges, export path, and migration cost before cancelling.
Published and updated
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Find the renewal decision in front of you
CRM
4 toolsHubSpot
$20-150/user/moWaste signal
overpaying for marketing and service hubs
Compare: Pipedrive, Salesforce, Zoho
Zendesk
$19-99/agent/moWaste signal
high per-agent fees for low-volume support teams
Compare: Freshdesk, Intercom, Zoho Desk
Pipedrive
$14-99/user/moWaste signal
basic pipeline users paying for higher tiers
Compare: HubSpot, Salesforce, Close
Project Management
8 toolsAsana
$11-25/user/moWaste signal
advanced workflows and reporting rarely adopted
Compare: ClickUp, Monday.com, Notion
Monday.com
$9-19/seat/moWaste signal
many users only accessing basic boards
Compare: ClickUp, Asana, Jira
Jira
$8-16/user/moWaste signal
paying for full Agile suite when using basic tickets
Compare: Linear, ClickUp, Asana
ClickUp
$5-12/user/moWaste signal
teams paying for everything but using simple tasks
Compare: Notion, Asana, Trello
Trello
$5-17.50/user/moWaste signal
paying for premium boards with basic card usage
Compare: ClickUp, Asana, Jira
Notion
$8-15/user/moWaste signal
AI add-on and unlimited pages rarely fully used
Compare: ClickUp, Coda, Confluence
Airtable
$10-45/user/moWaste signal
paying premium for large bases with low edit activity
Compare: Notion, Coda, Smartsheet
Linear
$8-12/user/moWaste signal
small teams paying enterprise-like rates
Compare: Jira, ClickUp, Height
Communications
3 toolsSlack
$8-15/user/moWaste signal
paying for inactive members and guests
Compare: Microsoft Teams, Discord, Mattermost
Zoom
$15-25/user/moWaste signal
unused webinar licenses and large meeting add-ons
Compare: Google Meet, Microsoft Teams, RingCentral
Intercom
$39+/mo + per contactWaste signal
full customer platform for basic live chat needs
Compare: Crisp, Help Scout, Chatwoot
Design
3 toolsFigma
$12-45/user/moWaste signal
numerous free viewers and commenters on paid plans
Compare: Penpot, Canva, Framer
Adobe Creative Cloud
$55-80/user/moWaste signal
paying for all apps when only a few are used
Compare: Affinity Suite, Figma, Canva Pro
Canva
$13-30/user/moWaste signal
infrequent designers locked into monthly subscriptions
Compare: Figma, Adobe Express, Microsoft Designer
Analytics
4 toolsTableau
$15-70/user/moWaste signal
dashboards created but accessed infrequently
Compare: Power BI, Looker Studio, Metabase
Datadog
$15-31/host/mo + usageWaste signal
full-stack monitoring for services with minimal traffic
Compare: New Relic, Grafana Cloud, Sentry
Amplitude
free tier then usage-basedWaste signal
paying to track events that provide little insight
Compare: Mixpanel, PostHog, Heap
Mixpanel
usage-based, scales with eventsWaste signal
detailed cohort analysis used by only a few analysts
Compare: Amplitude, PostHog, Google Analytics 4
Development
2 toolsZapier
$20-600+/mo based on tasksWaste signal
dozens of zaps that trigger infrequently or duplicate work
Compare: Make.com, n8n, Pabbly Connect
GitHub Enterprise
$21/user/mo or moreWaste signal
advanced security and audit logs not utilized
Compare: GitLab, Bitbucket, SourceHut
Marketing
3 toolsMailchimp
$13-350+/mo by contactsWaste signal
large subscriber counts with very low engagement
Compare: Brevo, Klaviyo, ActiveCampaign
Semrush
$120-450/moWaste signal
full toolkit subscription for occasional SEO audits
Compare: Ahrefs, Moz, SE Ranking
Ahrefs
$99-999/moWaste signal
primarily using it for backlink checks or one report type
Compare: Semrush, Moz, Ubersuggest
HR
3 toolsWorkday
enterprise contracts often $100k+/yrWaste signal
enterprise HRIS for organizations that need basic features
Compare: BambooHR, Rippling, Gusto
BambooHR
$6-12/employee/moWaste signal
paying for HR software while using separate payroll provider
Compare: Rippling, HiBob, Personio
Rippling
$8+/employee/mo plus modulesWaste signal
IT and benefits add-ons purchased but not rolled out
Compare: BambooHR, Gusto, Deel
A guide is a starting point; your ledger is the decision
A list price cannot show duplicate tools, a zombie subscription, or a forgotten annual charge. Check invoices and admin usage first, preserve any data you need, and price the full replacement path—not only the cheapest advertised tier.
SaaS cost guide FAQ
- What do these SaaS cost guides compare?
- Each guide uses four tool-specific inputs: a typical cost range, the main cancellation or replacement pain, three alternatives, and a concrete waste signal to check in your own account.
- Are the listed SaaS prices guaranteed to be current?
- No. They are supplied pricing snapshots for comparison and budgeting. Vendors change tiers, usage charges, discounts, and contract terms, so confirm a current quote before acting.
- How should I decide whether a SaaS tool is worth keeping?
- Compare the tool’s real usage and business value with its total seat and add-on cost, then account for contract terms, migration work, data retention, and the fit of any replacement.